Ever wish you could show someone exactly what you’re looking at? Perhaps you’ve got an error message on your screen and you’re working with Meeting Tree Computer, or your own IT provider, to resolve it. Perhaps you want to show your boss the graph projection in Excel, but he just needs to see the chart. Or perhaps you’re training someone on your line-of-business software and you’re creating a reference sheet for them. You can accomplish all these tasks and more by using the built-in Snipping Tool that comes with Windows:

 

To open Snipping Tool, click "Start"   and just start typing snipping tool.

The icon looks like this:   

Click on it and Snipping Tool will open on the page that you would like to “snip”.

Depending on your version, it will look something like this:

 

Select the type of snip you want. For Windows 10, see above. For earlier versions, select the arrow next to the New button.

Select the area of the screen you want to capture.

  • Free-Form Snip – draw with your mouse or touch screen around the area you wish to share
  • Rectangular Snip – Select a rectangular area
  • Window Snip – a single click captures the entire area
  • Full-screen Snip – a single click captures the screen

If you want to capture a menu, after you open the snipping tool, open the menu to be captured. Press Ctrl + PrtScn. This captures the entire screen, including the open menu. Select Mode, then choose the type of snip you want. I find that Rectangular Snip is the best option for menu captures. You could also use the Delay option in Windows 10 Snipping Tool.

After you capture a snip, you can write or draw on it by selecting the pen or highlighter buttons.

 

Once you’re done with your screenshot, go to “File” and save, copy, print or email your snipped image.

I recommend pinning this useful application in the taskbar for easy access. Now you can show anyone what you see on your screen!

Visit Microsoft Support for more information.

Questions about other Microsoft tools? Contact us today at (845) 237-2117.

Meeting Tree Computer; the best way to never have tech issues again, providing managed IT services, security, and consulting for businesses in Orange County, NY, and surrounding areas.